How Spelthorne Eagles Basketball Club collects, uses, and protects your personal data and safeguards youth club members.
Last updated: August 2026
1. Who We Are
Spelthorne Eagles Basketball Club (“we”, “us”, or “our”) is a community youth basketball organisation operating in Spelthorne Borough, Surrey, UK. We are dedicated to providing youth basketball coaching, school pathways, and community development programmes.
For questions regarding this privacy policy or your personal data, please reach out to us at spelthorneeagles@gmail.com.
2. Information Collected via Website Forms
When you interact with our website forms, we collect the information you choose to provide:
- Contact Form: Full Name, Email Address, Enquiry Topic (e.g., sessions, trial info, general questions), and your message.
- Sponsorship Enquiry Form: Contact Name, Company Name, Email Address, Phone Number (optional), Sponsorship Package of interest, and message details.
This information is collected solely to respond to your queries, provide session or trial details, and process sponsorship proposals. We do not sell, rent, or trade your contact information.
3. Third-Party Integrations & Data Flows
Our website interacts with trusted third-party services to deliver club information, interactive features, booking, and communications. Each third party operates under its own privacy standards:
FormSubmit (Email Delivery & Form Processing)
Our contact and sponsor forms route enquiry data through FormSubmit (formsubmit.co) to deliver your messages securely to our club mailbox (spelthorneeagles@gmail.com). FormSubmit acts as a processing intermediary and does not sell or retain form submission data for advertising.
ClassForKids (Session Booking & Member Management)
Our coaching sessions, trial bookings, and player registrations are managed via the ClassForKids platform (spelthorne-eagles.classforkids.io), embedded or linked from our Sessions page. ClassForKids operates as an independent data controller for player registrations, emergency medical information, parent/guardian contact records, and payment processing. Please consult the ClassForKids Privacy Policy for full details on their data handling practices.
Sixth Man Basketball (Official Merchandise)
Club kits, hoodies, and merchandise orders are hosted and fulfilled through Sixth Man Basketball (sixthmanbasketball.co.uk), embedded or linked from our Merchandise page. Any purchases, shipping details, and financial transactions are handled directly and independently by Sixth Man Basketball.
Behold (Instagram Feed Widget)
We display our recent public Instagram posts via Behold (behold.so). The widget queries public social feed data from Instagram and does not collect identifiable personal data from website visitors.
TikTok (Embedded Video Player)
Our homepage features an embedded TikTok widget. When you view or interact with this widget, TikTok (tiktok.com) may place cookies or access device identifiers according to their own privacy and analytics policies.
4. Photos, Videos & Media of Minors (Safeguarding)
Youth Safeguarding & Media Consent: As a youth basketball organisation, safeguarding every child in our care is our highest priority.
During training sessions, games, tournaments, and club events, club photographers or coaches may capture photography and video footage for training analysis, celebration of player achievements, and promotional use across our website and official social media channels.
- Parental / Guardian Consent: Media permissions are requested from parents or legal guardians during the official registration process on ClassForKids.
- Safe Publication Standards: We do not publish full names or personal contact details alongside identifiable player photographs on public channels without explicit guardian permission.
- Right to Withdraw & Immediate Takedown: Parents or guardians may withdraw media consent at any time. If you wish to have any photo or video of your child removed from our website or social channels, simply email us at spelthorneeagles@gmail.com with the image details, and we will promptly remove it.
5. Cookies & Tracking Technologies
We use essential website functionality cookies and may host third-party embedded content (such as TikTok or social feeds) that set cookies to manage player state and analytics. You can adjust your browser settings to decline non-essential cookies at any time, or manage consent using the cookie banner displayed upon visiting the website.
6. Data Retention & Security
We retain enquiry emails and correspondence only for as long as necessary to fulfill your request, maintain club administration, or comply with legal and safeguarding obligations. We apply reasonable technical and organizational precautions to protect your data against unauthorized access, loss, or misuse.
7. Your Rights Under UK GDPR
Under the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018, you have the right to:
- Request access to any personal data we hold about you.
- Request correction of inaccurate or incomplete information.
- Request erasure of your personal data (“right to be forgotten”).
- Object to or restrict the processing of your personal data.
To exercise any of these rights, please contact our team directly at spelthorneeagles@gmail.com.
8. Contact Us
If you have any questions, suggestions, or concerns regarding our privacy practices or youth media policies, please get in touch:
- Email: spelthorneeagles@gmail.com
- Phone: 07957 640256
- Location: Spelthorne Borough, Surrey, United Kingdom